Job Description

Job Description

Job Description

Human Resources Assistant
Society of St. Vincent de Paul - Madison
Madison, WI
Part-time
$21 / hour

 

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JOB SUMMARY:

The Part-Time Human Resources Assistant provides direct support to the Human Resources team (Sr. HR Director and HR Generalist) by assisting with a wide range of HR-related duties. This role helps ensure efficient day-to-day HR operations while promoting a welcoming and service-focused environment consistent with our mission of respect, dignity, and service to others. Key responsibilities include maintaining employee records in our HRIS (Paylocity), assisting with leave management inquiries, supporting onboarding activities, and assisting with other general administrative duties. This position requires strong organizational skills and the ability to handle confidential information with discretion. This is a great opportunity for someone who enjoys a dynamic, mission-driven workplace and has a passion for supporting people and processes.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Assist with maintaining accurate and up-to-date employee records and personnel files.

• Support the onboarding process by reviewing received documentation for accuracy 

• Perform general administrative support for the HR team, including filing, scanning, data entry, and correspondence

• Help organize HR documents related to compliance, training, performance reviews and other HR areas

• Track and maintain a departmental HR calendar to track deadlines for benefit enrollments, evaluations, trainings, compliance, etc.

• Assist in responding to routine employee questions and direct more complex inquiries to appropriate HR team member

• Support the planning and execution of HR projects and employee engagement initiatives

• Maintain confidentiality and always follow data protection of protocols

• Other duties as assigned

QUALIFICATIONS & KEYS TO SUCCESS

• Bachelor’s degree in HR, Business Administration, or related field required

• Minimum 2-3 years of relevant experience in human resources, office administration, or a related support role

• Working knowledge of HR best practices and confidentiality requirements

• Proficiency in Google Workspace and the ability to quickly learn new systems

• Excellent attention to detail, organizational skills, and time management

• Strong interpersonal and communication skills

• Able to work professionally and compassionately with individuals from diverse backgrounds

• Ability to maintain discretion and confidentiality when handling sensitive employee information and HR matters

• A team player with a proactive approach and willingness to support and contribute to a collaborative work environment

Keys to Success:

• Demonstrates a personal commitment to the mission, values, and community-focused work of St. Vincent de Paul-Madison

• Exercises sound judgement and maintains the highest level of confidentiality and ethical standards in all HR activities

• Thrives in a dynamic, evolving environment and adjusts priorities as needed to support eh HR team goals

• Approaches each interaction with kindness, patience, and a helpful attitude toward staff, volunteers, and community members

• Takes ownership of assigned tasks, follows up on open items, and ensures timely and complete work delivery

• Understands the importance of data accuracy in HR

PREFERRED SKILLS

• Experience using HRIS platforms (Paylocity) strongly preferred

• Familiarity with recruitment and onboarding processes

• Knowledge of employment laws, HR compliance standards, and recordkeeping practices

• Bilingual or multilingual ability is a plus

• Previous experience working in a non-profit, mission-driven, or social services environment

• Comfort with creating forms, surveys, and communication using digital tools such as Google Workspace

PHYSICAL AND MENTAL REQUIREMENTS

• While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to type, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 20 pounds while moving files or small packages. The employee may have to drive to varying locations to meet with staff and/or partners. Specific vision abilities required by this job include close vision and the ability to adjust focus. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

• An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NON-DISCRIMINATION POLICY

The District Council of Madison, Inc., Society of St. Vincent de Paul does not and shall not discriminate in our employment, services and volunteerism on the basis of age, race, color, disability, marital status, sex, sexual orientation, national origin, ancestry, arrest record, conviction record, military service, or use or nonuse of lawful products off the employer’s premises during nonworking hours, or any characteristic protected by applicable local, state and federal law. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers and vendors. Although the District Council of Madison, Inc., Society of St. Vincent de Paul does not generally consider religion in either hiring or the services it provides, because we are a Catholic charity, requiring liaison with the Catholic Church and its members, certain positions involving such liaisons are reserved for members of the Catholic Church. The District Council of Madison, Inc., Society of St. Vincent de Paul reserves the right to consider whether the conduct reflected in a criminal conviction demonstrates an incompatibility with the responsibilities of the specific job for which an applicant is applying.

Status and Work Schedule:

Part-Time, Non-Exempt, Monday-Friday (Flexible Hours, approximately 29 hours/week)

EQUITY 

St. Vincent de Paul has a vision for a deeply inclusive environment for our membership, staff, and volunteers. To foster a culture of belonging while providing equitable service delivery above and beyond Equal Opportunity requirements, SVdP candidates must be committed to cultural competency growth and work within diverse teams. SVdP is an AA and Equal Opportunity Employer.

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.

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