Job Description

Job Description

Job Description

Advancement Database Coordinator

The Advancement Database Coordinator plays a key role in the school’s fundraising and engagement efforts by providing administrative support of the advancement team, primarily focused on the day-to-day management of the database (Raiser Edge/NXT). 

This is a full time, exempt, 12-month position that reports to the Assistant Director of Institutional Advancement. While there is remote flexibility, the majority of work hours will be spent in-office. 

This position is open for immediate hire and will begin on the earliest mutually agreed upon start date.

RESPONSIBILITIES INCLUDE:

• Conduct routine data processing pertaining to advancement office work, including ongoing gift entry and constituent record updates.
• Administer a weekly gift acknowledgement process: manage acknowledgment templates and prepare and merge letters, reviewing information for accuracy and ensuring a timely donor acknowledgment schedule.

• Provide required reports to the Business Office for all gifts and pledges, and assist in monthly, quarterly, and annual reconciliations. This includes annual reporting. 
• Ensure routine database management by accurately inputting and editing contact information. When necessary, collaborate with the Business Office, Registrar, and Communications Office to ensure that information is updated across all database systems. 
• Work collaboratively with teammates to manage and support administrative work related to frontline fundraising and research efforts. This includes oversight of ratings and proposals within the prospect tab in Raiser’s Edge. 

• Support a range of advancement initiatives by pulling mailing lists, tracking RSVPs and uploading data to the events module, preparing name tags and helping with volunteer/event attendee materials.
• Enhance stewardship efforts by coordinating, tracking, and managing stewardship activities to ensure meaningful donor engagement and recognition.
• Provide support for solicitation and broader advancement mailings throughout the year. This includes printing letters, labels, and envelopes, and preparing volunteer materials. 
• Organize and maintain all gift paperwork (electronic filing system). 
• Routinely update the current Database Policies and Procedures manual to ensure consistent record keeping. 
• Enter gifts in real-time during community-wide giving days, including Giving Tuesday (Fall) and Nightingale Gives (Spring). 
• Staff advancement events as needed, including occasional evenings and weekends.
• Other duties as assigned. 

REQUIRED QUALIFICATIONS:

• Appreciation for Nightingale’s mission
• Aptitude for working in advancement database software or other data management tools; experience in managing data entry
• 2-3 years relevant experience working within a database
• Excellent command of Microsoft Office programs, including Excel and Word
• Ability to exercise sound judgment and discretion in a confidential and professional environment 

PREFERRED QUALIFICATIONS:

• Bachelor’s degree
• Prior experience working in fundraising/donor engagement 

• Experience working in Raiser’s Edge/NXT or similar database 

PERSONAL AND PROFESSIONAL CHARACTERISTICS

• Motivated professional who is eager to be a part of a dedicated and enthusiastic advancement team 
• Highly efficient and reliable team player, with excellent organizational, communications, and interpersonal skills 
• Exceptional attention to detail and accuracy 
• The ability to prioritize and manage multiple projects simultaneously in a fast-paced, goal oriented environment 
• A shared understanding of the mission of the School and a demonstrated commitment to the core principles of diversity, equity, and inclusion

SALARY

In compliance with NYC’s Pay Transparency Act, the annual base salary range for this position is $65,000 - $70,000 Nightingale considers factors such as (but not limited to) scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

HOW TO APPLY

Interested candidates should apply by submitting a cover letter and resume online at

ABOUT THE NIGHTINGALE-BAMFORD SCHOOL 

Founded by two bold, visionary educators in 1920, The Nightingale-Bamford School’s mission is to inspire girls to go beyond barriers. Tied to this mission is a broader vision of students who are joyful learners who have the intellectual depth and courage to be critical thinkers, compassionate citizens, and agents of their own lives. Nightingale educates girls’ minds and hearts and, in so doing, infuses their lives with meaningful relationships, teaching them to value difference as a means of growth and empowering them to question the status quo with confidence, empathy, resilience, and reason. Nightingale’s commitment to social justice and anti-racism requires that all community members engage actively and thoughtfully in work around diversity, equity, and inclusion. We encourage applications from candidates with broad and diverse backgrounds.

It is the policy of the School to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, actual or perceived domestic violence victim status, disability, veteran status, or any other characteristic protected by applicable law. The School’s employment practices and decisions adhere to the principles of non-discrimination and equal employment opportunity. This commitment to equal opportunity applies to and is reflected in all School activities, including, but not limited to, recruiting, interviewing, hiring, staffing, training, promotions, compensation practices, employee benefits, social programs, discipline, and termination of employment. The School maintains zero tolerance for violations of this policy and expects all employees to abide by and support this policy without reservation.

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