Job Description

Job Description

Job Description

We are looking for a dedicated Property Administrator to join our clients team in Philadelphia, Pennsylvania on a contract basis. As part of the Real Estate & Property industry, this long-term contract position offers an exciting opportunity to support property management operations while delivering exceptional tenant services. The ideal candidate will bring strong administrative skills and a customer-focused mindset to ensure smooth daily operations and effective communication with tenants and stakeholders.

Responsibilities:

• Assist the Property Manager in overseeing daily operations and tenant-related tasks.

• Respond promptly to tenant inquiries, providing attentive and courteous support while addressing their needs.

• Coordinate and maintain property-related records, including utility accounts, contracts, and shared drive files.

• Manage administrative processes such as work orders, service requests, rent payments, and vendor compliance documentation.

• Support the preparation of regular reports, budgets, and tenant correspondence.

• Facilitate service contract bids and maintain detailed summaries of portfolio contracts.

• Collaborate with vendors, contractors, and tenants to foster positive relationships and ensure property standards are met.

• Help organize tenant events and maintain communication to enhance tenant satisfaction.

• Ensure compliance with lease agreements and assist with tasks related to license agreements.

• Perform other administrative duties as required to support efficient property management.

• At least 1 year of experience in a property management or tenant services role, preferably in commercial real estate.
• Strong organizational and decision-making skills to deliver high-quality service to tenants and stakeholders.
• Excellent customer service abilities with a proactive and results-driven approach.
• Ability to manage deadlines effectively while maintaining accuracy and attention to detail.
• Experience in handling high-volume administrative tasks with efficiency.
• Familiarity with property management software such as Yardi and knowledge of contracts and license agreements.
• Resourceful and adaptable in responding to tenant and operational needs.
• Strong communication skills to maintain effective collaboration with tenants, vendors, and team members.

Job Tags

Long term contract, Contract work, For contractors,

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