Job Description

Job Description

Job Description

Office Administrator

Job Type: Part-Time – 25 Hours

Industry: Real Estate

Are you a tech-savvy professional who thrives in a fast-paced, service-oriented environment? We’re looking for a highly organized individual with strong interpersonal skills to fill the position of Office Administrator. This individual will report to the Executive Manager of Sales and support our management team, Real Estate agents, and daily office operations.

The Office Administrator needs to be a problem-solver and be able to work both independently and collaboratively. Additionally, the successful candidate must possess a strong proficiency in PC-based technology with experience in Microsoft programs such as Outlook, Excel and Word.

Administrative Duties

• Maintain digital filing systems (Microsoft environment)
• Provide administrative support on deal management and transaction processing
• Assist with expense processing and budget tracking for agents
• Maintain office supplies, lockbox and signage inventory, and office equipment
• Answer office phones, coordinate office calendars and meetings.
• Assist in preparing professional presentations (print, scan, bind, laminate)

• Promote a positive, service-oriented atmosphere, completing assigned tasks promptly
• Welcome and provide hospitality to visitors

Qualifications

• Minimum 2 years of administrative experience
• Strong computer, math, analytical, written, and verbal communication skills
• High attention to detail, processes, and ability to multitask
• Proficiency in Microsoft Word, Excel, Outlook, Teams (desktop & web) and Google Drive, Dropbox, shared file management
• Adept at learning and using new technology, including Job related internal and industry systems and tools like FedEx, Xpressdocs, Zoom, etc., as needed

Join our team and be part of a professional, collaborative, and growth-focused office environment.

At Douglas Elliman, we are passionate about delivering exceptional client experiences through unmatched reach and outsized influence in the world’s biggest Real Estate markets.

Company Description

At Douglas Elliman, we are passionate about delivering exceptional client experiences through unmatched reach and outsized influence in the world’s biggest Real Estate markets.

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