Job Description
Job Description
Job Description
Human Resources Assistant
UNION COUNTY COMMUNITY ACTION, INC.
Work Location- Monroe, NC
Program- Administration
Reports to: Director of Human Resources
FLSA- Non-Exempt
SUMMARY Assists the Director of Human Resources in facilitating the daily operations of the office and maintains personnel records for all employees. Performs multi-faceted tasks by performing the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Primary - Assists in recruiting and orientation of new employees.
- Assists the Director of Human Resources with all personnel actions.
- Assists in administering and the maintenance of employee benefit plans and programs.
- Ability to communicate effectively with outside parties regarding reference checks, obtaining criminal histories, etc.
- Responsible for multiple computerized reports utilizing Excel, Publisher, Office, Power Point and Word programs.
- Handles all vacancy ads, In-House job ads and with outside advertising mediums.
- Handles and maintains all paperwork and records for all physicals including any required drug and alcohol testing.
- Maintains driver files and updates as needed for Commercial Drivers License (CDL).
- Responsible for maintaining and executing pre-employment/random drug testing programs.
- Must maintain "complete" and "absolute" confidentiality of all information recorded and documented within the Human Resources Department.
- Assists with the Salary Classification Plan.
- Assists with Pre-Service and other training as needed.
- Performs customer service functions by answering employee requests and questions.
- Records new and existing employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason into the computer.
- Updates employee files to document personnel actions and to provide information for payroll and other uses.
- Examines employee files to answer inquiries and provides information to authorized persons.
- Compiles data from personnel records and prepares reports, spreadsheets, etc.
- Maintains personnel records.
- Maintains Policy and Procedures Manual. Responsible preparation of new policies and dissemination to employees.
Secondary - Responsible for general office duties when the Secretary is unable to do so. Transports mail to and from the post office when the Secretary is unable to do so. Records and reviews mail when needed. Files personnel or related correspondence and daily and general office correspondence as needed. Prepares correspondence relating to personnel work or other correspondence as needed.
- Attends Board of Directors meetings and prepare minutes when the Secretary is unable to do so.
- Performs miscellaneous duties and responsibilities as required in the position or as directed by the Director of Human Resources.
- Cross training as required.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE Associate's degree (A. A.) in General Business or related field or equivalent from two-year college or technical school; and two to three years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, and the general public.
MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER QUALIFICATIONS Employee must submit to random drug screenings.
OTHER SKILLS AND ABILITIES Incumbent must demonstrate a comprehensive knowledge of agency benefits programs, business office support and organizational skills; in addition the desktop computer, related software, printer, calculator, copier, postage machine, fax, and phone.
CERTIFICATES, LICENSES, REGISTRATIONS Incumbent must have a valid state-issued driver’s license.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Equal Opportunity Employer
Union County Community Action, Inc. (UCCA) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Union County Community Action, Inc. (UCCA) complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Union County Community Action, Inc. (UCCA) expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Union County Community Action, Inc. (UCCA)’s employees to perform their job duties may result in discipline up to and including discharge.
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Work at office, Local area,