Job Description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

1 week ago Be among the first 25 applicants

This range is provided by Deferit. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $100,000.00/yr

About Us

We are a fast-growing FinTech company. Our mission is to empower individuals to build a healthier relationship with their finances, starting with their everyday bills. Since our launch in 2018, we’ve helped hundreds of thousands of people across the U.S. and Australia. If you’re passionate about problem solving, working in fast-paced environments, and delivering exceptional customer experiences - we want to hear from you.

Role Overview

We’re looking for a high performing Executive Assistant to support our CEO and help maximize their focus, efficiency, and strategic output. As a core member of the team, you’ll be responsible for managing the CEO’s day-to-day priorities: from inbox and calendar management to stakeholder communications and strategic planning logistics. This is a mission-critical role for someone who thrives on structure, is energized by helping others succeed, and operates with discretion, urgency, and sound judgment.

Responsibilities

Inbox & Communications Management

• Manage, triage, and respond to a high-volume email inbox
• Categorize and assign emails into actionable tasks (e.g., Urgent, Delegate, Awaiting Reply, FYI)
• Track and follow up on key communications, decisions, and deadlines

Calendar & Meeting Coordination

• Own and optimize the CEO’s daily and weekly calendar
• Schedule internal and external meetings based on shifting priorities
• Build in focus blocks to protect time for deep work
• Monitor for conflicts and realign the calendar proactively as priorities shift

Strategic Support & Special Projects

• Prepare documents, talking points, and light research when needed
• Take on CEO’s administrative duties
• Liaise cross-functionally on behalf of the CEO to ensure continuity and follow-through
• Support high-priority initiatives and fast-moving projects

Board, Investor & External Stakeholder Coordination

• Coordinate logistics and materials for board meetings
• Support the preparation of decks and financial updates for investors
• Manage communications and follow-ups with key external stakeholders

Operations & Workflow Optimization

• Build and maintain lightweight systems to track tasks, priorities, and deadlines

Confidential & Personal Assistance

• Handle sensitive business and personal matters with discretion and sound judgment
• Maintain strict confidentiality across all matters

What You'll Bring

• 3-5+ years of experience in a corporate environment
• Strong organizational and time-management skills; thrives under pressure
• Outstanding written and verbal communication abilities
• Proactive mindset with a “no task too small” attitude
• Experience managing multiple complex workflows simultaneously
• High integrity, discretion, and emotional intelligence
• Proficiency with productivity and project management tools (e.g., Google Workspace, Excel etc.)
• NYC-based with ability to work in-person at least 4x/week

What We Offer

• A high impact role in a mission driven fintech with global reach
• A supportive, collaborative team culture that values ownership and initiative
• Competitive benefits, including generous annual leave, comprehensive healthcare, flexible work, and wellness perks including sauna, gym, cold plunge, and pickleball court
• Room to grow: personally, professionally, and with the company

Pay range and compensation package

Salary range for this position: $75,000 to $100,000 per year. Salary may vary based upon relevant experience.

Equal Opportunity Statement

This role is based in NYC. Team members are expected to be in-person 4 times per week. A background check is required. You must be eligible to work full-time in the U.S.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management, Administrative, and Other

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Medical insurance

Vision insurance

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