Job Description

Job Description

Salary is Negotiable

After successful completion of the probationary period, employee will receive off probation wage increase.

Summary:

This position is coterminous with the elected Business Committee positions. Provide professional administrative, executive, and legislative assistance and support. Work with all levels of the Nation’s organization to facilitate and provide direction to internal and external customers on a daily basis. Supervise the staff of the Business Committee’s office and represents the Business Committee as needed.

Responsibilities:

• Maintain Business Committee’s calendar in coordination with Business Committee master calendar.
• Schedule and brief Business Committee for all meetings, appointments, and interviews.
• Attend staff, local, state, and national meetings and/or political conferences with or on behalf of the Business Committee as directed and prepare written reports of activities as needed/requested.
• Provide administrative support to include the drafting and review of tribal legislation, regulation, policy and procedures, speeches, testimonies or other statements and reports.
• Develop, implement, and manage general administrative office support systems.
• Review reports, surveys, studies and miscellaneous information to keep the committee informed of significant findings and actions required.
• Conserve Business Committee’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Review, and develop drafts of correspondence, policy statements, position papers, and other official documents for decisions and further action by the Business Committee.
• Coordinate and manage special projects or task forces according to stated goals, objectives and timelines in order to bring resolutions and solutions to assigned projects; recommend decisions to be made or actions to be taken by the Business Committee.
• Maintain an effective filing and retrieval system for Business Committee documentation.
• Review and analyze files, documents, and other printed material in order to ensure the completeness and accuracy of documents.
• Facilitate and/or direct Oneida customer requests to appropriate tribal department within the organizational structure.
• Supervise and manage the day to day activities of the Business Committee office staff.
• Work closely with the Tribe’s Joint Executive Team to assist with facilitation of reporting and managing the day to day tasks of the Oneida Business Committee as required.
• Maintain active communication with all programs and tribal entities as directed.
• Prepare correspondence, reports, minutes, agendas, memos, forms, directories, and other documents and communication from drafts, recordings, or verbal instruction.
• Maintain professional and technical knowledge by conducting research, attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
• Contribute to a team effort and accomplish related results as required.
• Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
• The above duties and responsibilities are not an all inclusive list but rather a general representation of the duties and responsibilities associated with the position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

Skills:

Essential:

• Communicate efficiently and effectively both verbally and in writing
• Operating various word-processing, spreadsheets, and database software programs in a Windows environment
• Interact and maintain good professional working relationships with individuals of varying social and cultural backgrounds
• Supervising, training, and evaluating staff
• Work independently with minimal supervision
• Ability to make solid decisions and exercise independent judgment
• Preparing, reviewing, and analyzing operational and financial reports
• Ability to analyze situations and adopt appropriate courses of action
• Ability to create and present effective speeches and presentations
• Budget preparation and administration
• Ability to listen to the concerns of employees and the public and provide feedback on sensitive, confidential issues
• Ability to successfully cope with stressful conditions
• Ability to represent the organization in a professional manner, building respect and confidence
• Continually seek improvement in results
• Working knowledge of accounting concepts
• Ability to handle multiple tasks and meet deadlines
• Knowledge of modern office practices, procedures, and equipment
• Ability to understand and follow oral and written instruction
• Knowledge of records management procedures
• Ability to establish and maintain professional relationships with the public and co-workers
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic
• Knowledge of the functions and structure of the Oneida Nation
• Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations

Education Requirement - Or A Closely Related Field:

Education with Equivalent Qualifications:
Essential:

• Bachelor of Business Administration
• A Combination of Experience and Education May Be Considered

Credentials:

Essential:

• Insurance Required
• Driver's License Personal & Tribal Vehicle

Working conditions:

Essential:

• Sit frequently
• Walk frequently
• Occasionally Stoop
• Lift 11-24 pounds occasionally
• Office setting
• Moderate noise level
• Incumbent is required to work nights and weekends and may require to be on call seven days a week. Travel may be required to meetings, conferences, presentations, and other events.
• Kneel occasionally
• Crawl occasionally

Experience:

Essential:

• Executive level administrative work

Other information:

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.

Continuation of this position is contingent upon funding allocations.

Must maintain strict security, confidentiality, and quality to meet professional standards of the department.

Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.

Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.

Must be willing and able to obtain additional related education and training.

Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.

A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.

Must provide a copy of diploma/degree, license, or certification upon employment.

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